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MatchZINE – The ESG Tech Magazine

EUDR Software – The right tools for your EUDR Reporting

Companies are facing major challenges due to a new EU regulation: The EU Deforestation Regulation (EUDR) requires comprehensive proof of the sustainability of supply chains. We explain how specialized EUDR software supports you and which tool providers are suitable for you.

  • Rubina Brunst
  • February 4, 2025
  • ESG
  • Last update on May 14, 2025
T

he European Union Deforestation Regulation (EUDR) is an EU regulation that strictly regulates trade in deforestation-related products. Its primary goal is to curb global deforestation, actively combat climate change and preserve biodiversity. Companies that import or trade specific raw materials and products into the EU must provide thorough documentation of the sustainability of their supply chains - in other words, they must demonstrate that their supply chains are “deforestation-free”

After a last-minute postponement of the directive by one year, many companies must now quickly set the course this year to meet all relevant requirements.

In this article, we provide an overview of the regulation's essentials and guide you in finding and selecting an EUDR software provider that meets your needs.

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Which EUDR Software is right for you?

If you are already familiar with EUDR basics, have heard about our free matching service and would like to start the selection process for a EUDR software according to your criteria, here is a shortcut.

Directly to the EUDR software matching

EUDR Software 2025

EUDR Software 2025

To the EUDR Matching

Which companies will be affected and when?

The EUDR primarily impacts all companies that trade relevant products (see the next section for more details) within the EU or import them into the EU. To date, the following deadlines have applied:

In October 2024, the EU Commission announced a one-year postponement of the start of the EU Deforestation Regulation (EUDR): For large companies, the new deadline is December 30, 2025. For small and medium-sized enterprises (SMEs), the deadline is June 30, 2026.

In mid-November, EU member states approved the extension of the application deadline. However, substantive changes to the adopted legislation were still pending and were not approved in November. This led to new negotiations between the EU Parliament, the EU Commission, and the Council of Member States.

Finally, on December 4, 2024, the European Parliament withdrew its proposed amendments, making the one-year postponement of the directive possible.

The new deadlines are as follows:

From December 30, 2025: Full implementation of EUDR requirements for large companies.

From June 30, 2026: SMEs have until this date to comply with the regulation. SMEs are defined as companies with fewer than 250 employees and either an annual turnover of no more than €50 million or a balance sheet total of no more than €43 million.

Affected companies must take measures by then to carefully verify and document their supply chains and products in strict compliance with EUDR requirements. The EU is serious about enforcement: delays can lead to immediate and serious consequences for market access, including substantial fines (up to 4 % of total revenue) and immediate import bans.

You can find additional details, including helpful example scenarios here: Presentation of the EU Commission on the regulation.

Which products or raw materials are specifically covered?

The EU maintains a list of raw materials and products associated with deforestation based on customs numbers (HS codes). The following product categories are affected:

Matchilla - EUDR p Wood (Ch. 44, 48, 49, HS Code 9401, 9403, 9406)

Matchilla - Matching platform and marketplace Cattle (HS Code 0102, 0201, 0202, 0206 , 1602, 4101, 4104, 4107)

Matchilla - ESG software types Soy (HS Code 1201, 1208, 1507, 2304) 

Matchilla - ESG software types Palm oil (HS Code 1207, 1511, 1513, 2306, 2905, 2915, 3823)

Matchilla - ESG software types Coffee (HS Code 0901)

Matchilla - ESG software types Cocoa (HS Code 1801-1806) 

Matchilla - ESG software types Rubber (HS Code 4001, 4005-4008, 4010-4013, 4015-4017)

Products that contain or are made from these raw materials (such as leather products or chocolate) are also subject to the regulations to the EUDR requirements. This regulation impacts a vast number of companies.

Further information from the BLE: see Deforestation-free products (EUDR).

What does the EUDR require from you?

To meet the EUDR requirements of the EUDR, companies must take a series of strict measures to ensure that their products do not contribute to deforestation. These measures include:

Matchilla - Matching platform and marketplace Due diligence
Companies must prove that their products do not contribute to deforestation.

Matchilla - Matching platform and marketplace Traceability
The most precise information on the origin of the raw materials must be provided, including exact data such as GPS coordinates of the cultivated areas.

Matchilla - Matching platform and marketplace Risk assessment
Companies must identify, assess, and actively mitigate potential deforestation risks in their supply chain.

Matchilla - Matching platform and marketplace Reporting
Regular reports must be submitted to the relevant authorities to document ongoing EUDR compliance.

This brief overview makes one thing clear: complex processes await you that must be managed efficiently.

How can using EUDR software support you?

An EUDR software solution enables you to seamlessly monitor complex supply chains, fulfill your due diligence obligations and ensure that your products are completely deforestation-free.

The requirements are similar to the CSRD, CBAM or other supply chain laws, but the timelines for documentation are shorter, and violations are met with immediate sanctions. Since many companies have overlooked the EUDR law, they must now quickly establish compliance structures and documentation processes – which is where EUDR software becomes invaluable. And to collect all internal information and relevant data in one system and directly transmit it to TRACES, the EU’s reporting platform, you need an EUDR tool.

Market Overview: EUDR Software providers in Europe (2025)

The EUDR software market is highly intransparent, making it difficult to identify relevant providers. Even at Matchilla, our research into the EUDR landscape required significantly more resources compared to other ESG-related topics. This was necessary to gain an accurate market overview and precisely determine the specific differences between relevant providers.

As of February 2025, we identified 29 EUDR software providers that are based in Europe. Additionally, nearly as many non-European providers exist, but they generally lack relevant references or fail to offer the necessary customer support in a satisfactory manner.

To better structure the market, we segmented EUDR software providers into the following categories:

Matchilla - EUDR software functions EUDR Software for Importers & Traders – Solutions tailored for importers and traders.

Matchilla - Matching platform and marketplace EUDR Software by Product Type – Specialization based on products/HS codes.

EUDR Tool: Satellite Images Specialized EUDR Software – Solutions focused on supply chains, ERP, and ERM systems.

This clustering approach enhances transparency in the EUDR software market, making it significantly easier for businesses to identify the right provider based on their specific functional needs.

What features does an EUDR tool offer?

The capabilities of an EUDR tool vary significantly depending on the company type. For example, are you primarily an importer, or a trader? Generally, the following core software modules are available from EUDR tool providers:

Matchilla - EUDR software functions Traceability and information gathering
The software must document all stages of the supply chain in a fully traceable way. It shows the individual process stages of the goods you import or use in the value chain and which information still needs to be obtained for this.

Matchilla - Matching platform and marketplace Coordination of supplier management
One of the most practical and time-saving functions is the administration or management of supplier questionnaires. These are sent directly from the EUDR tool and keep track of the status of each partner in the supply chain.

EUDR Tool: Satellite Images Geo-Location: Documentation using satellite images
The most comprehensive function of an EUDR software is the provision of geolocation information. Satellite images taken before and after the raw materials are extracted are used to carry out a before-and-after analysis.

EUDR Risk Assessment Function Automated risk assessment
All data is collected and analyzed by the EUDR software solution. Algorithms and AI-based functions enable automated review and risk assessment of your supply chain. This involves analyzing whether the assessed products contribute to deforestation, forest degradation, or illegal activities.

EUDR reporting function Legally compliant reporting
The initial EUDR reporting phase requires numerous manual steps to integrate the required information into the reporting software in a structured format. Once this process is complete, the reports are aggregated from multiple sources in accordance with the EUDR requirements.

Matchilla - Matching platform and marketplace ESG data management
The software serves as a central hub for ESG data, facilitating import from ERP systems and export for other reporting needs, such as future ESG reporting requirements like CSRD or CSDDD.

Matchilla - Matching platform and marketplace EUDR TRACES Transmission to the EU Portal
Your EUDR software should also include a direct interface to the EU portal TRACES. Automating the reporting process and transferring all necessary data directly will save you significant time and ensure compliance with regulatory requirements efficiently.

The EUDR software optimizes and scales numerous manual data collection processes through a variety of functions. It offers predefined structures that ensure efficient reporting processes and provides targeted recommendations on where improvements can be made along the supply chain in accordance with legal requirements.

That a software solution makes sense for your EUDR activities should now be clear. However, before selecting a tool, the key question remains: What is the ROI of implementing EUDR software?

Connections of EUDR software in the supply chain

What investment should you expect for EUDR software?

The costs for EUDR software vary and the main factors influencing these costs include:

EUDR License Fees Market participants or traders
Market participants (mainly importers) require a larger feature set than companies that are only classified as traders of EUDR-relevant products. Many companies operate as a combination of both, so required modules and features will depend on each case.

EUDR Tool Scope Functionality & scope
EUDR software that offers comprehensive functions such as traceability, risk assessment, and compliance management is usually designed in a modular way so that the functions described above can be activated individually. Real-time satellite monitoring is a feature that quickly pushes costs up to the upper guideline values.

Adaptation of EUDR software Integration & adaptation to your tech stack
Usually, a tool requires an interface to your ERP system or to other supply chain solutions that are already in use. These one-time setup costs should be included directly in the providers’ initial offers.

EUDR Licensing Fees Number of Suppliers & Data Volume
License fees for EUDR software are typically tiered based on: Number of suppliers and their respective countries of origin and the Data volume per supplier. The more suppliers and larger data sets you manage, the higher the licensing costs. It’s essential to consider these factors when evaluating EUDR software solutions to ensure scalability and cost efficiency.

EUDR Licensing Fees Consulting & support
In addition to the license costs, expenses for training, technical support, regular updates, and maintenance must also be taken into account.

Based on our experience from the latest EUDR matchings in Q4 of 2024 and Q1 2025, we can provide the following rough cost estimation:

For smaller companies, the costs for EUDR software are around 10,000 € to 50,000 € per year – depending on import quotas and countries.

Medium to large companies who import and have lots of suppliers and products, must expect costs of between 50,000 € to 150,000 € per year for a comprehensive solution with high adaptability.

In addition to the annual license fees, one-time implementation fees and costs for support and consulting services may need to be considered.

A consultation with your future EUDR software provider is highly recommended. This approach ensures that the knowledge gained during the process is directly reflected in the tool’s structure, making implementation smoother.

If this sounds like the right approach for you, simply check the corresponding box in our EUDR MatchAssistant!

Comparison of EUDR software: How to find the ideal provider for you

Since summer 2024, the Matchilla team has been continuously screening the rapidly growing market for EUDR tools across Europe. We maintain a comprehensive database of all relevant software and tool providers, researching both hard and soft factors such as available features — for both importers and traders — languages, interfaces, industry expertise, pricing, and more.

The fact is: Every EUDR software provider is technically capable of covering all operational modes, but there are qualitative differences in how well providers implement specific features.

With our unique market overview in the DACH region and our experience from nearly 700 ESG software comparisons through our matching process (for SMEs and large corporations), you can now benefit from our insights when choosing your own software.

We’re happy to support you with the criteria catalog, a structured vendor comparison, and even the final vendor selection based on our insights.

How the comparison works: You’ll spend just a few minutes filling out the EUDR Match-Assistant, and we’ll match you
with the three most suitable software providers.

The best part: This software comparison is anonymous, non-binding, and free of charge (see FAQ).

Would you like to know which EUDR solution best fits your requirements? Simply fill out the Match-Assistant below!

EUDR software provider matching – free and non-binding

  • EUDR Check: Do you need a Reporting?

    Please note: This check is very detailed. All answers are optional and can be skipped. The more detailed your information, the more precisely we can evaluate whether and to what extent you need to prepare EUDR reporting.

  • Questions about the EUDR determination

  • Questions about your company

    For further determination of the deadline, among other things

  • Completion of the EUDR check

    Thank you for your information! One of our experts will look at everything in detail. The Matchilla Compliance Check is free of charge. We do not enter into a paid contractual relationship with you.

  • Please note that this check does not constitute legal advice and is not a binding statement on EUDR compliance. The results serve as a guide based on the experience of our EUDR experts and are not to be understood as a final or legally binding assessment.
  • Should be Empty:
Heiko Stötzel
Heiko Stötzel Global Head Group Social Responsibility, SSI Schäfer


Searching for a suitable ESG software application is easy and super fast with Matchilla. Contact was made, specifications were formulated and the results were there after a few days. This way we got information about software that we had never heard of before. A real added value. Thank you, dear Matchilla team.

Lennard schulze schenker.jpg
Lennard Schulze Head of Marketing, DB Schenker


I was impressed by Matchilla's short and clear processes: our specific needs were immediately understood, perfectly analyzed and matched with the right providers in a short time. Matchilla's platform works quickly, easily and precisely at the same time and offers direct added value when selecting service providers.

FAQS about EUDR matching

Why should you use Matchilla for an EUDR software selection?

The newly formed ESG software market is non-transparent and both the provider research and selection are complex and complicated.

We have already successfully carried out the criteria finding and selection process that lies ahead of you for over 700 companies (medium-sized companies and corporations of all industries) and therefore probably have the best-maintained market overview of ESG software providers. 

We will replicate the best possible EUDR solution for your situation based on our experience and guide you through the jungle of providers.

How much does it cost to create a matchboard comparing EUDR software providers?

Using the Matchilla platform is free of charge, non-binding and anonymized to providers. Our data comparison and the personal service to select the best software for you are made possible through the providers’ platform fees. In general, we do not have a paid contractual relationship with you.

Think of Matchilla as your neutral sparring partner in this selection process. We want your company to use the Matchilla platform in many other service provider searches in the future and for you to recommend us to your colleagues out of your own interest.

How does EUDR software matching work at Matchilla?

Start by filling out the criteria catalog (Match Assistant) for EUDR software. This gives us an initial, very good insight into your requirements. We will then optionally contact you personally to ask about missing specifications. This will sharpen the selection criteria and, in addition to comparing the data, we will add our personal experience to the matching.

Our selection process is based on an efficient interplay of data, algorithms and a good portion of personal expertise. From the aggregated input, we create an individual shortlist (matchboard) on the platform with providers who ideally match your requirements.

Can the results from the matching be used in procurement?ow does EUDR software matching work at Matchilla?

If your specifications are detailed and sufficient enough, you can use Matchilla as a tendering platform for procurement and receive direct price offers from suppliers that comply with your compliance regulations. Using the invite function, you can share the offers not only with purchasing, but also with all other decision-makers in your company.

Try it/us out without obligation: We look forward to the matching!

Try the EUDR software matching
Picture of Our EUDR expert
Our EUDR expert

Rubina Brunst, Director of Sales Development and EUDR specialist at Matchilla, connects companies with the right providers for ESG compliance. She screened the software market for European Deforestation Regulation (EUDR) and other supply chain relevant topics and shares her experiences here in our magazine.

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